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Asset management

Top 5 asset management tools for robotics-as-a-service companies

28/10/2025

For robotics-as-a-service companies asset management is critical. If you don't know what you have, who it's leased to, and when it needs preventive maintenance, you're risking your profits on unnecessary downtime. But due to the complex nature of robotics, finding a tool that tracks your robot assets and maintenance plus all the modules/components installed on the robot can be tricky. Not only that, but many asset management tools don't make it straightforward to handle assets that are leased to a business' customers.

Here’s a look at five tools that can help. Each can track robots and their components to different degrees, but they vary a lot in flexibility, automation, and scalability. We'll discuss the pros and cons of each tool to help you decide what will be best for your business.

Starhive

What it is:

A flexible asset and maintenance management platform that lets robotics companies track all their assets, maintenance tasks, and supporting data. Starhive focuses on creating digital twins and storing extra data, such as customers and lease agreements, to provide more context to your robots.

Pros:

  • Fully flexible data model. Customisation of asset types and relationships between them allow comprehensive digital twins

  • Custom automations for maintenance and renewal reminders or to help keep data up-to-date

  • Full history of changes is stored and searchable to help with audits and compliance checks

  • Strong task tracking, with request portals that can be shared with customers to log issues

Cons:

  • Requires initial setup of a logical data model

  • Less suited to tiny teams that are still in the R&D/proof-of-concept phase and have few assets

  • Live telemetry not available today

 

UpKeep

What it is:

A CMMS (Computerised Maintenance Management System) focused on asset maintenance, preventive schedules, and field service.

Pros:

  • Strong in maintenance task tracking

  • Integrates with IoT sensors

  • Good visibility on downtime and service trends

Cons:

  • Not built for lease or rental models

  • Can get expensive as you scale the number of assets

  • Limited flexibility in data structures meaning complex robots can be hard to map

Spreadsheets

What it is:

Still the starting point for many teams. A simple set of sheets for tracking robots, components, and customer details.

Pros:

  • Free and instantly available

  • Easy for quick data capture

  • Simple for small fleets or pilot projects

  • Familiar to everyone

Cons:

  • No real-time updates or automation

  • High error rate and version conflicts

  • Impossible to scale beyond a few hundred assets

Asset Panda

What it is:

An asset tracking platform with configurable fields and workflows that can be adapted for leased robots and their customers.

Pros:

  • Relatively open data structure that can be adapted for robot and lease tracking.

  • Good mobile experience for audits and servicing

  • Straightforward reporting

Cons:

  • Lacks real-time integrations or IoT data capture

  • Relationship handling between parent/child assets is limited

  • Limited custom automations can create data quality issues

  • Less suitable for scaling or multi-customer models

 

Fiix

What it is:

A maintenance and asset management platform by Rockwell Automation, focused on industrial and manufacturing environments.

Pros:

  • Good for predictive and preventive maintenance on robotic systems

  • Integrates well with PLCs, sensors, and other industrial data sources

  • Mature reporting and work order management

  • Backed by Rockwell, meaning strong industrial ecosystem support

Cons:

  • More focused on maintenance than contract or lease tracking

  • Complex interface for non-technical users

  • Overkill for smaller robotics firms

  • Less flexibility to model unique customer or component relationships

 

Summary

For robotics-as-a-service companies or vendors maintaining advanced robots for clients, flexibility and automation are everything. 

Software Biggest strength Biggest downside Most suitable for Price
Starhive Ability to add supporting data and map customers and lease agreements to robots No live telemetry Scaling teams that need asset management and to track leases in the same tool $$
UpKeep Predictive maintenance abilities and live telemetry Costly for teams that want customisation or are scaling Teams that value live data from their sensors in their asset and maintenance management system $$$
Spreadsheets Speed of setup Poor data accuracy Small teams just starting out or for temporary projects $
Asset Panda Strong mobile app for updating assets in the field Parent/child relationships between assets are limited Teams that do not require mapping robot components and only have a few customers $$$
Fiix Predictive maintenance abilities and live telemetry More focused on manufacturing than tracking robots once leased Large scale robotics business or OEMs $$$$

Table1: comparison of different robotics asset management software tools.

Starhive stands out for its ability to unify robots, components, customers, and contracts in one connected data model. For smaller businesses with fewer than 100 things to track, spreadsheets may do the job for now. For larger organisations with big budgets and need live sensor data, UpKeep and Fiix are likely the most suitable robotics asset management software.